REPUBLICAN STATE EXECUTIVE
OF WEST VIRGINIA
The name of this organization shall be the "Republican State Executive Committee of West Virginia."
Section 1. "The members of the Committee elected at the May primary for the year 1978, together with members of the Committee heretofore or hereafter elected to fill any vacancies shall constitute the membership of the Committee until their successors are appointed and qualify. At each June primary, beginning with the year 1980 and at the June primary election in the year 1982 each Senatorial District shall elect two male and two female members of the Republican State Executive Committee, not more than two of whom shall be residents of the same county, except in counties wherein one county constitutes an entire Senatorial District. Such members so elected shall be elected in accordance with the provisions of the code of West Virginia, 1931, as amended. in Senatorial Districts containing two or more counties, not more than two such elected committee members shall be residents of the same county. The Committee, so elected from the Senatorial Districts, shall, at its organization meeting, appoint three additional members of such Committee from the State at-large and one additional member from each Congressional District."
Section 2. The duties of the members include regularly attending meetings of the State Executive Committee.
Section 3. The voting members of the Executive Committee shall be the Chairman, the National Committeeman, the National Committeewoman, the vice-chairmen, the associate chairman, the secretary, the treasurer, the sixty-eight members elected from the Senatorial districts, the six at-large members, the duly elected chairpersons of the fifty-five county executive committees, the President of the WV Federation of Republican Women, and the President of the WV Federation of Young Republicans.
Section 4. The term of office of all members elected by the Executive Committee shall begin upon their election and shall continue until the last day of June following the statewide primaries in which members are elected form the Senatorial districts and until their successors are elected and qualified.
Section 5. The voting members of the Executive Committee must at all times be bona fide residents of the State of West Virginia. This requirement shall mean said members shall at all times meet the residency requirements to vote in West Virginia, to hold a West Virginia Driver’s License, and to file West Virginia Income Taxes as a resident of the State.
Section 6. The chairman shall have the responsibility to promptly investigate any reports that a member does not meet the residency requirements of Section 5, above and shall report the results of such investigation to the next meeting of the Executive Committee. Upon 30 days notice to the affected member and to the Executive Committee members, the Executive Committee may, by majority vote, declare that member’s position to be vacant and may move immediately to fill that vacancy.
Term of Office
Section 1. The term of office of all members of the State Executive Committee so elected shall begin on the first day of July following the statewide primaries and shall continue for four years thereafter and until their successors are elected and qualified except for the terms specified In Article X.
Section 2. Vacancies In the State Executive Committee shall be filled by members of the Committee for the unexpired term from a nominee or nominees submitted by the remaining member or members representing the Senatorial District In which the vacancy or vacancies occur. In making such nomination or nominations, where the Senatorial District consists of two or more counties nomination shall be made that not more than one man and one woman shall have membership on said committee in any one county.
Section 1. The Officers of the Committee shall consist of a Chairman, five Vice-Chairmen, one Associate Chairman, a Secretary and a Treasurer. The Chairman may also appoint, with the approval of the Committee, two at-large Vice-Chairmen whose term of office will terminate at the end of the term of the Chairman whom appointed them.
Section 2. The terms of all offices, save for the two extra Vice-Chairmen mentioned above, shall begin on the date of their election to such office and shall continue until the first day of July of the fourth year thereafter following the May primaries, or until their successors are elected and qualified except for the terms specified In Article II. Any officer elected or appointed by the Executive Committee and any member of the Financial Resources Allocation Committee may be removed at any time by an affirmative vote sufficient to rescind his/her election. The affirmative vote required to rescind such election shall be 2/3 vote without notice; majority vote with notice, or a majority of the entire membership of the Executive Committee.
Section 3. Vacancies in any of the positions as officers of the Committee other than chairman shall be filled by the Chairman.
Section 4. Any vacancy in the office of the Chairman of the Committee shall be filled by the Executive Committee for the unexpired term.
Section 1. The Chairman shall be the chief executive of the Committee, and shall be responsible for the management and administration of its affairs, subject only to these bylaws.
Section 2. The Chairman shall preside at all the meetings of the Committee. In his absence, one of the Vice-Chairmen selected by lot shall preside at such meetings. In the absence of the Chairman and all Vice-chairmen, the Associate Chairman shall preside at such meetings. In the event that the Chairman, Vice-Chairmen, and the Associate Chairman be absent, then the oldest member of the Committee, in point of service, shall preside at such meetings.
Section 3. The Chairman shall have no vote at any meeting of the Committee, except where the vote on any question is equally divided.
Section 4. The Chairman shall appoint the membership and designate the Chairmen of all subcommittees of the Executive Committee, except as otherwise provided in the bylaws. The Chairman may employ an Executive Secretary to assist him in his duties and such Executive Secretary shall perform such duties as may be assigned to him by the Chairman. The Chairman shall appoint and employ such other personnel to assist him in the administration of the affairs of the Committee, as he shall deem necessary or proper.
Section 5. The Chairman shall appoint a qualified attorney-at-law as the General Counsel for the Committee, who shall advise the Chairman and the Committee upon legal matters and perform such other services as the Chairman, the officers, or the members of the Committee may request. The Chairman may also, in his discretion, appoint one or more Assistant Counsel to the Committee.
Section 6. The chairman shall be an ex-officio voting member of all committees except the auditing committee.
Section 1. The Vice-Chairmen shall perform the duties of the Chairman, when he is absent or unable to serve, and such other duties as may be assigned to them by the Chairman.
Section 2. The Associate Chairman shall perform such other duties as may be assigned to him or her by the Chairman. The Associate Chairman shall be entitled to vote at meetings of the Committee.
Section 1. The Secretary of the Executive Committee shall keep an accurate minute journal of all of the meetings of the Committee and shall make such reports as the Chairman or the Committee may require.
Section 2. The Secretary shall have charge of the necessary correspondence of the Executive Committee and perform such other duties as may be assigned by the Chairman.
Section 1. The Treasurer shall receive and have charge of all of the funds of the Executive Committee. The Treasurer shall deposit such funds in one, or more, separate bank accounts in the name of the Executive Committee, the bank or banks, where such deposits are made to be designated by the Committee.
Section 2. All expenditures of the funds of the State Committee shall be made by check, which checks shall be signed by the Treasurer and countersigned by the Chairman. Neither the chairman nor the treasurer are authorized to sign any checks representing expenditures or commitments to expenditures not complying with Article XVIII.
Section 3. The fiscal year for the Republican State Executive Committee of West Virginia shall be January 1 to December 31.
National Committeeman and National Committeewoman
Section 1. Together with the Chairman, the National Committeeman and National Committeewoman represent the West Virginia Republican Party at meetings of the Republican National Committee. They shall also perform such other duties as may be assigned to them by the Chairman.
Section 2. The election of the National Committeeman and National Committeewoman shall be held at the meeting of the Executive Committee held between June 1st and September 1st in 2004 and every four years thereafter.
Section 3. The term of office of the National Committeeman and National Committeewoman shall begin on the adjournment of the national convention and shall continue until the adjournment of the following national convention and until their successors are elected and qualified.
Section 4. Any vacancy in the office of the National Committeeman or National Committeewoman shall be filled by the Executive Committee for the unexpired term.
Section 5. The National Committeeman and the National Committeewoman for the State of West Virginia shall be voting members of the Executive Committee.
The Executive Committee may confer the honorary lifetime office of emeritus member in recognition of long term notable service to the West Virginia Republican Party in positions of significant responsibility. Two-thirds of the members of the Executive Committee present in person or by proxy, voting in the affirmative shall be necessary to confer emeritus membership; provided that notice of the proposed election and the date of the meeting at which it will be presented shall have been submitted to all the members in writing at least thirty (30) days before the meeting at which the proposed election is to be considered. Emeritus members shall have none of the obligations of membership, but shall be entitled to all of the privileges except those of making motions and voting.
Section 1. There shall be five standing committees with membership, terms of office, and duties as described herein. The standing committees shall have the right to meet by electronic means provided that each member must be able to hear each other member simultaneously. The terms of office for all committee members except the Auditing Committee shall end on the first day of June 1 following their appointment or until their successors are appointed.
Section 2. There shall be a Steering Committee, comprised of the elected officers of the Executive Committee and up to five additional members appointed by the Chairman. The Steering Committee will assist and advise the Chairman in the conduct of Executive Committee affairs between meetings of the Executive Committee.
Section 3. There shall be a Personnel Committee, composed of three members appointed by the Chairman with the approval of the Executive Committee for a one year term. The Chairman shall designate one of the members as chairman of the Personnel Committee. The Personnel Committee shall advise the Chairman regarding the employment, compensation, and duties of Executive Committee staff. The Personnel Committee shall develop the Employee Handbook for the State Party, review the Employee Handbook at least annually, and make such changes to the Employee Handbook as State Party staffing and administration require all with the approval of the Chairman. The Chairman shall consult the Personnel Committee prior to making any changes in the employment, compensation, and duties of Executive Committee staff.
Section 4. There shall be an Auditing Committee, composed of three members nominated by the Vice-Chairmen with the approval of the executive committee for two year terms. The Vice-Chairmen shall designate one of the members as chairman of the Auditing Committee. No person shall serve more than two consecutive years as chairman of the Auditing Committee or more than six consecutive years as a member of the Auditing Committee. The terms of office for all members of the Auditing Committee shall end on the first day of June of 2008 and every second year thereafter or until their successors are appointed. An audit of the Treasurer’s accounts shall be performed by the Auditing Committee and reported to the Executive Committee upon a change of chairman, a change of treasurer, or each two years, whichever comes first.
Section 5. There shall be a Rules Committee, composed of five members appointed by the chairman with the approval of the executive committee for a one year term. The chairman shall designate one of the members as chairman of the Rules Committee. The Rules Committee shall advise the chairman regarding procedures for use in meetings of the Executive Committee and shall advise the Executive Committee concerning the advisability of all proposed amendments to these bylaws.
Section 6a. There shall be a Financial Resources Allocation Committee that shall consist of the National Committeeman, National Committeewoman, one of the Vice-Chairmen chosen by the Vice Chairmen for a 1-year term, a member of the Executive Committee elected by the Executive Committee for a 1-year term, and an individual appointed by the Chairman for a 1-year term. The Chairman and Treasurer shall be ex officio members of the Financial Resources Allocation Committee without vote.
Section 6b. The Financial Resources Allocation Committee shall prepare an annual budget for approval at the Summer Meeting of the Executive Committee and shall advise the Chairman and the Executive Committee on all financial matters.
Section 6c. Advance approval by the Financial Resources Allocation Committee shall be required for any single expenditure or any commitment for expenditure of $5,000 or greater, and for any expenditures to any person, entity, or related entities aggregating $10,000 or greater in a calendar year. Any expenditure or commitment for expenditure subject to this article and not authorized by the Financial Resources Allocation Committee shall not represent a valid expenditure or obligation of the State Republican Executive Committee of West Virginia.
Section 6d. Minutes of Financial Resources Allocation Committee meetings shall be filed with the secretary and shall be open for review by any member.
Section 7. The Chairman of the Executive Committee may from time to time appoint such other committees as in his opinion the party activity may require, and he shall designate the duties and duration of such committees.
Meetings of the Committee
Section 1. As soon as practicable after the first day of July but not later than the first day of August following the election of a new Executive Committee at the May Primary in each fourth year, as provided by the Code of West Virginia, members of the Executive Committee shall be convened at a time and place to be designated, on the call of the Chairman of the retiring Executive Committee, and shall thereupon proceed to elect a Chairman, five Vice-Chairmen, an Associate Chairwoman, a Secretary and a Treasurer. in addition thereto, at such organizational meeting the Executive Committee shall elect three members of the Executive Committee from the State at large and one additional member from each Congressional District, such members so elected to have all of the powers and duties vested in the remaining members. At such organizational meeting the Executive Committee shall transact all such other business as it shall deem proper.
Section 2. The Executive Committee shall hold at least two annual meetings, one between May 1st and September 1st and one between December 21st and March 21st at a time and place to be designated by the Chairman.
Section 3. Section 3. Special meetings of the Executive Committee may be called by the Chairman, or by any fifteen duly elected members of the Executive Committee upon submission of a written request or petition to the Chairman signed by any fifteen duly elected members of the Executive Committee. Special meetings may be held by conference call, videoconference, or other technology that enables simultaneous participation by all members of the Executive Committee.
Section 4. Ten Days notice in writing or by electronic mail (sent with a read receipt) shall be given to all members and officers of the Executive Committee prior to the date of any meeting. Such written notice shall be given by the Chairman, If convened by him, or by the fifteen or more duly elected members of the Executive Committee convening any such meeting. The notice of any meeting shall include in the call thereof the purpose or purposes of such meeting; however, in any such meeting the business thereof shall not be limited to the items of the call if a majority of the Committee in meeting assembled shall elect to proceed with the business in question. A member may opt-out of the electronic mail notice by notifying the State Chairman in writing that the member would prefer to receive the meeting notices by standard mail. The ten (10) days notice required herein shall be calculated from the date of mailing of such notice. Any member or officer of the Executive Committee may elect to receive required notices by electronic mail. Any member or officer who makes such election shall file his or her electronic mail address with the Chairman and the Secretary of the Committee and shall be responsible for notifying the Chairman and Secretary of any change to his or her electronic mail address. A member who makes such election is deemed to have received the contents of the electronic mail when the electronic mail is sent.
Section 5. The order of business at any meeting shall be as follows:
1. Roll call of members
2. Reading of the minutes of the previous meeting and approval thereof
3. Filling of any vacancies on the Executive Committee
4. The election of officers, if required
5. Unfinished business
6. Reports of Chairman and other officers
7. Reports of Committees
8. New business
9. Introduction of guests
Section 6. All votes cast at any meeting shall be made by the members, present in person or by a person duly authorized by an absent member in writing. No member shall be entitled to more than one vote on any question to come before the Committee at any meeting. Any proxy shall designate the person holding the same and shall be signed by the absent member. During the roll call persons holding proxies shall be required by the Chairman to exhibit and file the same with the Secretary. No proxy shall be recognized unless the same be filed with the Secretary during the roll call of members at any meeting, the holder clearly announcing the name of the Committee member so represented and the name of the holder of such proxy. No person may hold more than two proxies at any meeting. A member may give his or her proxy only to a registered Republican who is domiciled in the same state committee district as defined by law as the member giving the proxy.
Section 7. A majority of the members of the Committee eligible to vote, present in person or by proxy, shall be necessary to constitute a quorum for the transaction of the business of the committee.
Section 8. Regular attendance at State Executive Committee meetings is a duty of all members. If, during his/her term of office, a member is absent for four consecutive meetings without proxy, the Chairman shall have the authority to request that member's resignation from the Committee.
Section 9. The current edition of Robert’s Rules of Order Newly Revised shall govern the conduct of the meetings of the Committee except as otherwise provided by these by-laws.
The Headquarters of the Executive Committee shall be in Kanawha County, West Virginia.
The eagle shall be the party emblem to be used upon any official ballot and, at appropriate times, upon all official material of the Executive Committee.
Two-thirds of the members of the Executive Committee present in person or by proxy, voting in the affirmative shall be necessary to amend these by-laws; provided that the proposed amendment and the date of the meeting at which it will be presented shall have been submitted to all the members in writing at least thirty (30) days before the meeting at which the proposed amendment is to be considered.
Regulation of Subordinate Party Executive Committees
Section 1. In the interest of effective organization and party harmony the State Executive Committee and its Chairman shall and will exercise jurisdiction, control and authority over the County, Senatorial, Judicial Circuit, and Congressional Committees of the Republican Party in West Virginia in all matters having to do with the filling of vacancies when any such Committee is unable to do so, the election of any officer of the committee in the event of a tie vote, and of any other matter of the business of any such committee which in the opinion of the State Executive Committee or the State Chairman shall be of sufficient importance to the Republican party to require removal from local consideration and action by the State Executive Committee.
Section 2. If, in the opinion of the Chairman of the State Executive Committee, time is of the essence in regard to the issue or issues in controversy, the Chairman may, in his discretion, resolve the issue or issues in controversy, on a temporary basis by taking such action as he may deem in the best interests of the Republican Party by filling any vacancy, naming any officer, or taking what other action may be provident and he shall notify in writing the members of any subordinate committee of his action within ten (10) days thereafter, which action shall become final and binding upon the County, Senatorial, Judicial Circuit, or Congressional Committees of the Republican Party in West Virginia and their members, unless a notice of appeal in writing filed by no less that 50 percent of the members of any such committee is filed with the Secretary of the State Committee within ten (10) days after the date of mailing of the notice, as herein above provided for, by the said Chairman to the members of such committee. Such notice of appeal to the Secretary shall be sent by certified or registered mail.
Any such action taken by the Chairman in accordance with the terms of this section shall be in full force and effect from the date of his action until any appeal therefrom is adjudicated in accordance with the provisions of section three hereof.
Section 3. When any such question or controversy arises in any such County, Senatorial, Judicial Circuit, or Congressional Committee, which the Chairman deems not to require immediate action upon his part as provided for in section two, or if written notice of appeal has been properly filed, as hereinbefore provided for, from any decision of the Chairman made according to the provisions of section two, the Chairman of the State Executive Committee shall appoint a panel of four members who, with such Chairman, shall constitute a Board of Arbitration to hear evidence on the issue. After hearing all the evidence of any and all parties in interest, the Board shall by secret ballot decide the issue in writing and such decision shall be final and binding upon all parties concerned.
Section 4. The Board of Arbitration shall fix Its own rules and procedure, shall allow parties to be represented in person and by counsel, and the Board shall require the General Counsel of the Committee to attend such hearings and serve as Its legal adviser. The Chairman of the Executive Committee or someone designated by him shall act as Chairman of the Board.
Section 5. No members of the Executive Committee from the County, Senatorial, Judicial Circuit, or Congressional Districts in which the issue arises shall serve as a member of any such Board of Arbitration.
Section 6. In the event the Chairman of the Executive Committee is a resident of the political subdivision in which the issue arises, then the five Vice-Chairmen shall select the four members of the Board and one of such Vice-Chairmen selected by lot shall perform all other duties of the Chairman in relation to the hearings and proceedings of such Board.
Section 7. A new Board of Arbitration shall be convened for each issue or question.
Section 8. The Board may hold hearings and conduct its proceedings at such places as may be most convenient to the members of the Board, to witnesses and parties in interest and their counsel.
Section 9. The Chairman of the State Executive Committee shall be authorized to expend such funds of the Executive Committee as may be necessary or proper to meet the expense of any such Board of Arbitration.
These bylaws shall be effective on and after the 8th day of July 1978.
Cause for Banishment
The West Virginia Republican State Executive Committee is an organization established and dedicated to the furtherance of the Republican Party. The members of the West Virginia Republican State Executive Committee serve to make this goal a reality. Therefore, any member of the West Virginia Republican State Executive Committee who by any public action donates, contributes, endorses, or in any manner provides open and public assistance to a Democratic candidate in a contested campaign for public office to the detriment of the Republican candidate, shall forfeit any and all rights and privileges of a member of the West Virginia Republican State Executive Committee. Such member's name shall be removed from the active membership roster. Such member shall forfeit all rights to vote and participate in the decision-making process of the Committee, and such member shall be prohibited from attending any meeting of the Committee as whole or as a Sub-committee. The term of this banishment shall be ten years.
Adopted/amended at a meeting of the Republican State Executive Committee of West Virginia held in Bridgeport on February 3, 2007 at which a quorum was present.